| Action | Responsible Party |
| 1. Create job description | Hiring Manager |
| 2. Post job application | Student Employment Office |
| 3. Review & Interview candidates | Hiring Manager |
| 4. Verbal Offer made to Student | Hiring Manager |
| 5. Employment Validation in WorkDay | Primary Recruiters & ISSC (only for J-1 students) |
| 6. Written Offer Letter provided to Student | Primary Recruiters |
| 7. Background Check, if required | Primary Recruiters & Student |
| 8. Fingerprinting, if required | Student |
| 9. Employee cleared to begin work | Hiring Department/Manager |
| 10. Complete I-9 (within 3 days of start date) | Student (overseen by I-9 Management) |
| 11. Complete Sprintax Calculus Record (must be completed and approved within 30 days of activation email being sent) | Student (overseen by International Employee Management) |
| 12. Update state tax in WorkDay (optional) | Student |
| 13. Provide a student with an SSN Offer Letter, if a student needs to apply for SSN (Skip to 16 If student already has SSN) | Hiring Department |
| 14. Student submits SSN ISSC eForm | Student |
| 15. ISSC SSN eForm submission reviewed and approved | ISSC |
| 16. Obtains DSO signature for SSN Offer letter | Student & ISSC |
| 17. Applies for SSN with Social Security Administration | Student |
| 18. Provide SSN receipt to International Employee Management | Student |
| 19. Update Sprintax Calculus Record with SSN within 90 days of employment start date | Student (overseen by International Employee Management) |
| 20. Student Reports Hours Worked in Workday, if hourly position 20a. If stipend position, tracks own hours. | Student |