| Step | Action | Responsible Party |
|---|---|---|
| 1 | Create job description | Hiring Manager |
| 2 | Post job application | Student Employment Office |
| 3 | Review & Interview candidates | Hiring Manager |
| 4 | Verbal Offer made to Student | Hiring Manager |
| 5 | Employment Validation in WorkDay | Primary Recruiters & ISSC (only for J-1 students) |
| 6 | Written Offer Letter provided to Student | Primary Recruiters |
| 7 | Background Check, if required | Primary Recruiters & Student |
| 8 | Fingerprinting, if required | Student |
| 9 | Employee cleared to begin work | Hiring Department/Manager |
| 10 | Complete I-9 (within 3 days of start date) | Student (overseen by I-9 Management) |
| 11 | Complete Sprintax Calculus Record (must be completed and approved within 30 days of activation email being sent) | Student (overseen by International Employee Management) |
| 12 | Update state tax in WorkDay (optional) | Student |
| 13 | Provide a student with an SSN Offer Letter, if a student needs to apply for SSN (Skip to 16 If student already has SSN) | Hiring Department |
| 14 | Student submits SSN ISSC eForm | Student |
| 15 | ISSC SSN eForm submission reviewed and approved | ISSC |
| 16 | Obtains DSO signature for SSN Offer letter | Student & ISSC |
| 17 | Applies for SSN with Social Security Administration | Student |
| 18 | Provide SSN receipt to International Employee Management | Student |
| 19 | Update Sprintax Calculus Record with SSN within 90 days of employment start date | Student (overseen by International Employee Management) |
| 20 | Student Reports Hours Worked in Workday, if hourly position.
| Student |
